Resources & Equipment on Appointments

Track which rooms and equipment are used for each appointment.

What Are Resources?

Resources represent the physical rooms and equipment needed for services:

• Rooms - Treatment Room 1, VIP Suite, Nail Station
• Equipment - Hair Dryer, Color Processor, Laser Machine

Assigning Resources to Appointments

During Booking Creation

1. Add a service that has linked resources
2. The resource dropdown appears in the service configuration
3. Select the appropriate room/equipment
4. Save the appointment

During Appointment Editing

1. Click on the appointment to open the slide panel
2. Click on the service card to open the editor
3. Find the Resource dropdown
4. Select or change the resource
5. Click Apply then Save

Where Resources Are Displayed

Once a resource is assigned, it appears in multiple places:

Service Card (Appointment Panel)

• Shown after the staff name with a teal equipment icon
• Format: 09:00 - 10:00 · 60 perc · Anna · [icon] Treatment Room 1

Calendar Appointment Card

• Displayed below the service name
• Teal text with an equipment/flask icon
• Example: [icon] Treatment Room 1

Hover Tooltip

• When hovering over an appointment on the calendar
• Resource name shown in the detailed tooltip

Resource Conflict Prevention

When resources are assigned:

• The system checks for conflicts with other bookings
• A time slot won't be available if the resource is already booked
• This prevents double-booking of rooms and equipment

Use case scenarios

Scenario 1: Two treatment rooms, smart assignment

The salon has Treatment Room 1 and Treatment Room 2. Both rooms can host facials. When a customer books a facial, the system suggests the first available room. If both are busy, no booking can be made for that slot, the customer gets pushed to the next available time.

Scenario 2: Specialized equipment

A laser hair removal service requires the laser machine. There's only one. The resource "Laser Machine" is linked to the service. Two customers can never book laser treatments at the same time, even with different staff.

Scenario 3: VIP suite for premium services

Premium treatments are done in the VIP suite. The "VIP Suite" resource is linked to those services. The receptionist sees on the calendar which slots have the VIP suite booked and can avoid double-bookings.

Scenario 4: Multi-service booking, multiple resources

A spa-day customer books a facial (Treatment Room 1), a massage (Treatment Room 2), and a manicure (Nail Station). Three different resources for three services in one booking. The system checks each one separately.

Scenario 5: Reassigning to a different room

Customer in Treatment Room 1 needs to move to Room 2 because Room 1 has a maintenance issue. The receptionist opens the booking, changes the resource on the service, saves. The calendar reflects the change instantly.

Tips

• Set up resources in Services → Resources first: services can't reference resources that don't exist.
• Use the Resources filter in the calendar: lets you view bookings by resource (which rooms are busy, which equipment is in use).
• Resource conflict prevention is automatic: customers can't double-book the laser machine, period.
• Per-service, not per-appointment: in multi-service bookings, each service can use different resources. Useful for spa days.
• Maintenance time blocks: if a room is being cleaned or maintained, block its resource separately. Prevents accidentally booking it.