The Team page, your colleagues at a glance

The Team page is where you manage everyone who works in your salon. Add new colleagues, set their working hours, decide what services each can perform, give them login access, and configure their commission rates. This article explains the page layout. The next articles dive into each setting.

Opening the Team page

Click Team in the sidebar (or Settings → Staff members depending on your layout). The list shows every team member you've added, with avatar, name, role, and a status badge.

What you see in the list

Each row shows:

• Profile photo or initials.
• Name and role (Owner, Manager, Reception, Staff).
• Email (if set up for login).
• Status: Active or Inactive.
• Quick action buttons: edit, archive, view profile.

Quick actions at the top

• Add team member: opens the new-member form.
• Search: find someone by name.
• Filter by role: see only Reception, only Stylists, etc.
• Filter by status: hide archived staff.

Click any team member's row to open their profile, where you'll find tabs for: Basic info, Working hours, Services, Attributes, Photos, Commissions, Payroll.

What roles exist

Bookinda has four built-in roles, each with different permissions:

• OWNER: full access, including billing and tenant settings.
• MANAGER: full operational access, but can't change tenant-level settings.
• RECEPTION: can book appointments, take payments, manage customers, but limited reporting.
• STAFF: can see and manage their own appointments, can't see others by default.

You can fine-tune any role with custom permissions (see the Staff Access category).

Use case scenarios

Scenario 1: First-time setup

You just signed up. You add yourself as Owner, your business partner as Manager, your receptionist as Reception, and 3 stylists as Staff. Each gets a login email. 10 minutes total.

Scenario 2: Hiring a new colorist

A new colorist joins. You add her with role Staff, set her working hours (Mon-Fri 10-19), assign her the Color services she does, set her commission to 40%. She can log in tomorrow with the welcome email.

Scenario 3: Replacing reception

The receptionist leaves. You archive her record (don't delete, you keep historical bookings tied to her). You add the new receptionist with role Reception. Her bookings start immediately.

Scenario 4: Promoting from staff to manager

A senior stylist takes on managerial duties. You change her role from Staff to Manager. She immediately gets access to reports, calendar settings, and the rest of the manager toolkit.

Tips

• Add real photos: a profile photo makes the calendar much easier to read at a glance, especially with 5+ staff.
• Use clear color choices: each staff member gets a calendar color. Pick visibly different colors so columns are easy to distinguish.
• Don't delete, archive: when someone leaves, archive them (don't delete). The historical bookings remain tied to their name in reports.
• Set up everything before sending the welcome email: working hours, services, role. Otherwise the new hire's first impression is a half-set-up account.