Recurring group classes
Set up weekly or monthly recurring classes, multi-instructor, series editing, and cancellation
Recurring group classes
Most group classes recur: Mon-Wed-Fri 07:00 yoga, Tue-Thu 19:00 HIIT. Set up once and the system auto-generates each occurrence.
Where to find it
Group Classes → Classes → + New class → "Recurring" toggle.
Recurrence rule
Frequency
- Weekly (once per week, or multiple days per week)
- Bi-weekly (every 2 weeks)
- Monthly (Xth day of month or Xth weekday of month)
- Custom (advanced: cron-like)
Day selection
For weekly, mark the days: M, T, W, Th, F, S, Su. E.g., M+W+F = 3 times weekly.
Start and end date
- Start date: first occurrence (e.g., 2026-05-04)
- End date (optional): last occurrence (e.g., 2026-08-31)
- Unlimited: runs until you cancel
Exceptions
Skip a specific date: holiday, vacation. From the calendar, skip one occurrence; the rest stay.
When to use it
Scenario 1, Monday morning yoga Weekly, Monday only, start: next Monday, end: none. 12-spot capacity. Class auto-generates every week.
Scenario 2, fitness 3 days/week Weekly, M+W+F, 18:00, 60 min, 16 spots. Runs all year.
Scenario 3, summer break Series runs from January, summer break in July. Add exceptions for summer months, or temporarily cancel the series.
Scenario 4, monthly workshop Monthly, first Saturday of each month at 14:00, "Special theme."
Scenario 5, replace last year's open-ended series Cancel old series, create new one with different capacity/price.
Multi-instructor + recurring
Recurring classes support multiple instructors too. Series shows up in each instructor's calendar, both get notifications. If one instructor goes on vacation, series continues, the other holds.
Series editing
Click an occurrence on the calendar → edit:
- This occurrence only (e.g., one-time price change)
- Modify the series too (e.g., new capacity for all future occurrences)
- Past occurrences are untouched
Series cancellation
Calendar → series occurrence → Cancel → options:
- This occurrence only (single skip)
- From now on (series stops from this date)
- Entire series (delete all occurrences retroactively, rare)
Participants get notified.
Bookings and recurrence
Customer books a specific occurrence, not the series. To attend every Monday yoga, they need a separate booking each week. Solution: pass system (e.g., 10-class pass → book 10 occurrences).
Tips
- Customer shouldn't perceive the series as "recurring," to them each occurrence is a separate booking. Normal UX.
- End date is optional, but pencil in a "review" date, to ask yourself: should we continue? Is attendance good?
- "Entire series" cancellation deletes past occurrences too and emails every participant. Use only if the series truly ends.
- Add holiday exceptions in advance, so customers see breaks coming.
- Auto-cancel + recurring series is a strong combo: low-attendance occurrences self-cancel, you focus on full classes.
- With two instructors, don't let both go on vacation at once. Add a series exception.