Creating a group event
How to create one-off or recurring classes, capacity, price, instructor, calendar visibility
Creating a group event
An event is a group class at a specific time. Can be one-off (single occurrence) or recurring (weekly, monthly).
Where to find it
Group Classes → Classes tab → + New class button. Or directly on the Calendar if you have a group-class service.
New class form
Basics
- Name (e.g., "Hatha yoga for beginners")
- Service (pick from your services, price and duration come from here)
- Category (e.g., Yoga)
- Date and time
- Duration (e.g., 60 minutes)
Instructor(s)
- One instructor (common)
- Multiple instructors (multi-instructor): each sees in their own calendar and gets notifications
Capacity
- Spots (default from global Settings, can be overridden)
- Minimum participants (for auto-cancel, optional)
Price
- Price (override the service price, e.g., happy hour: 50% off)
- Pass-redeemable (default yes, can be turned off)
Display
- Color (visual distinction)
- Online visible (toggle, publish to booking page)
Other
- Location / Room (if you have multiple rooms)
- Note (for instructor or internal use)
- Booking deadline override (different from global)
When to use it
Scenario 1, one-off workshop A 3-hour "Pilates for your back" workshop, 8 spots, 9,000 HUF. Single occurrence, fixed date. Online visible: on.
Scenario 2, Monday morning yoga Weekly recurring, Monday 07:00, 60 min, 12 spots. (Details: Recurring events)
Scenario 3, two-instructor dance class Tuesday 19:00, "Latin dance + Salsa," with 2 instructors. Appears in both calendars, both see bookings.
Scenario 4, premium small group Thursday 18:00, "Mobility 4-person," override capacity to 4 (default 12). Override price: 5,000 HUF (default 3,500).
Scenario 5, internal class (staff only) "Team morning workout," online visible: off. Booking link is not public, only Manager interface.
Event editing
From the list → row → edit:
- Time, capacity, price, name can be changed
- If there are bookings already, time changes trigger notification to participants
- Color and note can be edited anytime
Cancelling an event
Cancel button → confirm. Two options:
- This occurrence only
- Entire recurring series (only for recurring events)
Participants get an email (if enabled in Settings).
Tips
- Name should be descriptive, "Yoga for beginners" beats just "Yoga". Customer sees this on the booking page.
- Use the online-visible toggle for internal classes, so they don't appear on the public page.
- Multi-instructor only works well if both understand role split. Decide internally who opens the room, who manages check-in.
- Capacity override isn't auto-magic, existing bookings aren't deleted if you lower the cap.
- Overridden price applies to that class only, doesn't affect passes. Configure passes separately.
- Service is mandatory, that's where pricing and duration come from. No service yet? Create one first.