Pay-run and payouts

A pay-run is the salon's "pay batch." Aggregate commission, wages, and tips for a period (weekly, bi-weekly, monthly) and pay it out to staff.

Where to find it

/manager/staff/pay-runs. Sidebar Team → Pay Runs.

Create a new pay-run

Steps

1. + New pay-run button
2. Period: start-end dates (e.g., 2026-04-16 to 2026-04-30)
3. Select staff (default: all active)
4. Save → status: PENDING

System aggregates for the period:

• Approved commission records
• Working hours (Wages)
• Tip items
• (Overtime included)

Pay-run statuses

PENDING

Created, awaiting review.

PROCESSING

You're reviewing, possible last edits.

COMPLETED

Payout done. Immutable (no edits).

Pay-run table

One row per staff:

• Name
• Wage (hourly × hours worked)
• Overtime (separate column if any)
• Tip (collected during period)
• Commission (Approved status records)
• Deductions (if any: loan repayment, etc.)
• Net (total payable)

Payout flow

Review

On the PENDING pay-run:

• Numbers correct?
• Any bad records?
• Deductions right?

If something's off, manually adjust the record (in Commission Activity), then return to pay-run.

Process

If OK: Process button. Status PROCESSING. Reversible from here.

Complete (payout)

Per staff or bulk: Mark as Paid:

• Payment method: Cash / Bank transfer / Custom
• Reference number (bank transfer)
• Note (optional)

Pay-run status COMPLETED, related commission records jump to PAID.

Audit trail

COMPLETED pay-run is immutable:

• Any modification needs a new pay-run (compensation, rectification)
• Data and payment methods all stored
• Recallable for labor law / tax authority

Staff view (Staff Portal)

Staff sees in Staff Portal:

• Own current (open) pay-run (live calculation)
• Past (completed) pay-runs
• Payment method, reference number

Only own data, not others'.

When to use it

Scenario 1, classic bi-weekly pay-run 1-15 and 16-end. Two pay-runs per month. 30-min routine bi-weekly.

Scenario 2, monthly pay-run Whole month (1-end). One big pay-run instead of bi-weekly. Usually for larger salons.

Scenario 3, ad-hoc bonus pay-run Christmas bonus as separate pay-run, only bonus items. Independent of normal pay-run.

Scenario 4, dispute on a completed pay-run Staff complains about a 2-month-old pay-run. Immutable, no edits. New pay-run with compensation (or rectification).

Scenario 5, multi-location pay-run L1 and L2 separate pay-runs (different bookkeepers). Or one combined if same bookkeeper.

Tips

• Before creating pay-run, always verify all are Approved status. Pending records don't go in.
• Can't edit a COMPLETED pay-run, so pre-Process review is key.
• Payment method should record reference, bank transfer = transaction ID. Audit-grade.
• Staff sees pay-run in Staff Portal, transparency given. Dispute → data is there.
• Weekly vs monthly is a cash-flow question: weekly = staff satisfaction, monthly = admin ease.
• Deductions (loan, advance) are a separate record type, don't mix with normal commission.

Related articles

• Overview
• Commission records
• Wages and combination