Leave Types and Time Off

Track and manage different types of staff absences with visual indicators in the schedule.

Available Leave Types

Day Off

Regular non-working day. Used for normal days off in the schedule.

Vacation

Planned holiday time. Tracked against annual leave allowance.

Sick Leave

Illness-related absence. Important for HR records and patterns.

Unpaid Leave

Leave without pay for personal matters or extended time off.

Training

Professional development time, courses, or certifications.

Visual Indicators

Each leave type has a distinct color and icon:

• Day Off: Gray background, house icon
• Vacation: Blue background, beach icon
• Sick Leave: Red background, face icon
• Unpaid Leave: Orange background, clipboard icon
• Training: Purple background, book icon

Setting Leave Types

Single Day

1. Click on a schedule cell
2. Toggle "Working Day" off
3. The system automatically sets it as a day off

Multiple Days (Bulk)

1. Click Multi-Select in the header
2. Check the boxes for the days you want to set
3. Click Set Leave Type in the bulk actions bar
4. Select the leave type from the dropdown
5. All selected days will be updated

Calendar Integration

Leave entries automatically:

• Block the calendar for bookings
• Show in the staff member's calendar view
• Are included in schedule exports

Reports

Leave data can be exported with the weekly schedule, showing:

• Leave type for each day
• Total days off per staff member
• Type breakdown in the summary row

Use case scenarios

Scenario 1: Annual vacation

Anna requests 2 weeks. Manager marks each day Vacation. Calendar blocks bookings, online booking disabled.

Scenario 2: Sudden sick day

Bella calls in sick. Manager marks today Sick Leave. Affected appointments need reassignment, communicated to customers.

Scenario 3: Training day

The team has a product training day. All staff marked Training for that day. Salon closed for customers.

Scenario 4: Unpaid leave

Cili needs 1 day unpaid for personal matter. Marked Unpaid Leave. Counts in absence reports but separate from paid balance.

Tips

• Use the right type: payroll calculations differ.
• Mark sick leave promptly: medical compliance.
• Vacation in advance: easier to plan around.
• Export for HR: monthly leave summary for payroll.