Timesheet and history, the audit-grade record

The clock answers daily questions ("who's in?"), but someone needs to check in weekly, monthly, yearly too. The Timesheet is where the whole story lives: payroll, overtime, complaints, audits, all rest on this.

Where to find it

Working Hours Tracking page → Timesheet or History tab.

What you see

The Timesheet is a table. Each row is one entry:

• Staff: whose shift.
• Day: date.
• Clock in: exact timestamp (and GPS status if active).
• Clock out: exact timestamp.
• Breaks: listed by type (paid/unpaid).
• Total hours: gross (clock-out minus clock-in).
• Paid hours: effective work time (minus unpaid breaks).
• Overtime: hours beyond expected.
• Notes: e.g. "manually corrected".

Filters

The table can be narrowed:

• Staff: a specific colleague.
• Period: week, month, custom date range.
• Overtime: only days with overtime.
• Manual correction: only when the manager edited.
• Unverified: only entries outside GPS range.

Manual corrections

The manager can edit an entry retroactively:

1. Click the row → edit panel opens.
2. Modify clock-in or clock-out time.
3. Mandatory note: e.g. "Anna forgot to clock out, team confirmed".
4. Save. The edit is audit-logged (who, when, what changed).

The staff member can't edit her own entries, only the manager. Not by accident: prevents manipulation.

Export

The table exports to:

• CSV: for payroll, accounting.
• Excel: if you send a monthly summary to a colleague.
• PDF: for printing, for audits.

The Payroll module reads this data automatically, so you don't have to export separately.

Use case scenarios

Scenario 1: Monthly payroll summary

End of month. Owner opens the Timesheet, selects the previous month. Sees every colleague's total work hours, overtime. Exports to CSV, sends to bookkeeper. Seconds.

Scenario 2: Customer complaint resolution

Customer claims, "Anna gave a 18:00 booking and overcharged me." Manager checks: Anna clocked out at 18:15. The booking time conflicts. Anna refunds the overcharge, manager clarifies both.

Scenario 3: New hire ramp-up

New hire's 3-month probation. Manager opens the Timesheet monthly, filters to the junior. Sees: month 1, 28h/week, month 2, 32h/week, month 3, 36h/week. Clear ramp toward 40.

Scenario 4: Proof for audit

Labor inspection asks for January-March 2026 data. Manager opens the Timesheet, filters 3 months, exports PDF, hands over. Auditor satisfied that every day is evidenced.

Scenario 5: GPS anomaly investigation

Manager notices a stylist often clocks "Unverified". Opens Timesheet, applies GPS filter. Sees the same colleague consistently clocking from outside the salon. Conversation time.

Tips

• Monthly routine: in the first 3 days of every month, run through the Timesheet. Errors, manual corrections, overtime. 30 minutes, worth it.
• Manual correction notes: always precise. "Anna forgot to clock" beats "fixed". Future-you will thank you.
• Don't fiddle daily: the Timesheet is opened weekly, monthly, not every 5 minutes. Real-time is the Team Status.
• Verify payroll integration: if you wire up Payroll, confirm it sees the same hours as the Timesheet. No drift.
• Display the policy: if the colleague sees every correction is annotated, less arguing about numbers.