Clocking in and out, the daily routine

The daily clock workflow is simple: one button on arrival, one button on departure. But it's worth walking through how it looks across devices and situations so nobody gets stuck on day one.

Clocking in

Three ways:

1. Mobile app (Staff app)

Fastest. Open the Staff app on your phone, and on the home screen there's a Clock in button. One tap. If GPS verification is on, the phone gives location.

2. Web browser

Log into Bookinda, and on the top bar (or the Working Hours Tracking page) there's a blue Clock in button. One click.

3. Shared tablet at reception

A shared tablet at reception. Tap Clock in, it asks for your PIN (if PIN switching is enabled), enter, done.

During the day, breaks

When going on break:

1. Tap Start break.
2. Your status switches to amber (On break).
3. When you come back, End break.
4. The time between is automatically recorded as break time.

Without the break record, the system doesn't know you weren't working: it counts everything between clock-in and clock-out as work.

Clocking out

End of day:

1. Tap Clock out.
2. Confirmation: "Sure you want to clock out?"
3. Yes → shift closes, total working hours calculated.

If you're still on break and clock out, the system warns you to end the break first. Or you can clock out straight from a break, and the remaining time stays as break time.

Use case scenarios

Scenario 1: Standard day

Anna arrives at 09:00. Clocks in. 12:30 takes lunch, Start break. 13:30 returns, End break. 17:00 leaves, Clock out. Result: 8 hours present, 1 hour break, 7 hours paid work.

Scenario 2: Two breaks in a day

Bella starts at 10:00. 13:00-13:30 lunch. 16:00-16:15 coffee. 19:00 leaves. Both breaks recorded. Result: 9 hours present, 45 min break, 8h 15m work.

Scenario 3: Long day, early start

The salon opens early for a wedding party. Cili arrives 06:30. Clocks in. 14:00 leaves. 7h 30m of continuous work, no breaks.

Scenario 4: Busy day, displaced break

Anna planned lunch at 12:30, but the salon's packed. 14:15 she manages to leave, returns 14:35. Records the 20-minute break. System captures it even if it wasn't standard time.

Scenario 5: Forgot to clock out

Bella gets home and remembers she didn't tap Clock out. Next morning she tells the manager. The manager retro-edits the clock-out time, with a note ("Bella forgot, verified"). See Timesheet and history.

What not to do

• Don't clock for someone else: every entry is audit-logged. Clocking under someone else's name is fraud (and the owner can spot it).
• Don't leave a shift open: if you didn't clock out yesterday, today the system shows a giant 24+ hour shift. Tell the manager right away to fix it.
• Don't clock from the street: with GPS on, if you're at the café on the corner, the system tags "Unverified". Only clock from the salon.

Tips

• Make it a ritual: first thing on arrival is Clock in. Before hanging up the coat. That way you never forget.
• Push notifications: enable notifications and the app will remind you to clock out if you've been "in" for 10+ hours. Lifesaver when half your brain is already home.
• Don't stress over break minutes: the system records facts, doesn't terrorise. A 5-minute discrepancy isn't drama.
• Mobile app is more stable: if the reception tablet disappears or freezes, clock from your own phone. Don't lose the arrival timestamp.