Approving Time-Off Requests

Managers can review, approve, or reject time-off requests from their team members.

Pending Requests Badge

A notification badge on the Time-Off tab shows the number of pending requests requiring your attention.

Reviewing Requests

Opening a Request

1. Go to Team > Staff > Time-Off
2. See all pending requests in the list
3. Click on a request to view details

Request Details

The request detail view shows:

• Staff member name and avatar
• Leave type and dates
• Total days requested
• Reason and notes
• Current balance impact
• Conflict warnings (if any)

Conflict Detection

The system automatically checks for:

• Scheduling Conflicts - Overlapping appointments
• Staffing Levels - Minimum coverage requirements
• Balance Issues - Insufficient leave balance

Conflicts are shown with warning indicators.

Taking Action

Approve Request

1. Review the request details
2. Optionally add a comment
3. Click Approve
4. Staff is notified of approval

Reject Request

1. Review the request details
2. Add a comment explaining why (recommended)
3. Click Reject
4. Staff is notified with your comment

Approval Workflow

Single-Level Approval

Default setup - manager approves directly.

Multi-Level Approval

For larger teams:

• Level 1: Direct manager
• Level 2: Department head
• Configurable in policies

Auto-Approval

Some leave types can be set to auto-approve:

• Sick leave (same-day illness)
• Training (pre-approved courses)
• Configure in Time-Off Policies

Tips

• Review requests promptly
• Check team calendar for coverage
• Consider fairness when multiple requests overlap
• Add helpful comments when rejecting