Supplier management
Supplier info, link to products and orders, active / inactive status
Suppliers
A supplier is the company you buy products from. The record helps with order management and contact.
Where to find it
/manager/suppliers. Sidebar Suppliers menu.
Create a new supplier
Fields
- Name (company name, e.g., "Hairstore Hungary Ltd.")
- Contact name (e.g., "Anna Kovács")
- Phone
- Address
- Website (URL)
- Active / Inactive (toggle)
- Notes (e.g., "5% loyalty discount applies")
What active status means
Active supplier
- Appears in Product editor "Supplier" dropdown
- Appears in PO creation dropdown
Inactive supplier
- Removed from dropdowns (no new POs)
- Existing POs and product links preserved
Relationships
To products
One product to one supplier. One supplier can have many products.
To purchase orders
A PO always belongs to one supplier. A supplier can have many POs.
Editing
Supplier row → Edit icon → modify fields → save.
Deletion
Only if no linked products or POs. Otherwise deactivate.
Filters
On supplier list:
- Search: name, contact, email
- Active / Inactive filter
When to use it
Scenario 1, onboarding a new supplier Salon starts a new brand. + New supplier, data, save. Then link products on creation.
Scenario 2, contact change New account manager at supplier. Edit supplier → new email + phone, save.
Scenario 3, ending supplier relationship Salon stops ordering. Don't delete (history matters). Deactivate: no new POs, history preserved.
Scenario 4, supplier audit Yearly review supplier list. Deactivate 12-months-inactive / unused, keep clean.
Scenario 5, supplier history Filter PO list: only Hairstore Ltd. See last 12 months orders, average size, payment habits.
Tips
- Use the notes field heavily: discounts, payment terms, contact confidentiality.
- Website is useful, faster catalog access.
- Phone and email both, in emergencies you try both channels.
- Don't delete a supplier with past PO, deactivate. Financial audit may need old data.
- Supplier name affects the accountant: exact official name (Ltd., LLC).
- Keep seasonal suppliers active, only deactivate temporarily during off-season.